Officer I - Sales Administration

Job Description

Business objectives

• Assist sales team by generating and sharing accurate dealer-level sales reports as per requirement
• Assist dealers by making and sharing relevant sales reports, credit note, and debit note workings, and scheme related communication as per defined timelines
• Servicing
• Provide timely services to dealers by ensuring availability of sales aids like shade cards, collaterals, dealer kits,s, etc.
• Provide logistics and operational support to Unit level initiatives, activations, and during new dealer account opening
• Assist sales workforce in gift settlements as per schemes closure on the system
• Coordinate with the HR department on employee life cycle activities such as Joining, transfers, separation, etc.
• Process Optimization
• Find opportunities and work towards optimizing processes and reducing time and cost involved
• Review and monitor overheads budgets against actual spend on a monthly basis and report in case of any observations
• Vendor Management
• Ensure timely clearance of vendor payments as per the defined payment terms
• Monitor and ensure no pending payments, open goods receipts, and open advances of each vendor
• Coordinate with Vendors for outstanding amount closure and quarterly balance confirmation within defined timelines
• Statutory and Safety Compliance
• Ensure safety and statutory compliance for offices and warehouses
• Maintain and display all statutory records as applicable on the premises
• Updation of compliances in the statutory portal (GRC) as per the due dates
• Conduct Safety Mock drills in warehouse and office premises on a periodic basis and submit the findings for process improvement